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Insert a SmartArt graphic and add text.

  1. Place your insertion point in front of the second section heading (Emergency Telephone Locations).
  2. Insert the Vertical Chevron List SmartArt graphic from the List category (Figure 4-122).Type 1 in the graphic text box in the upper-left corner of the SmartArt graphic (first chevron shape).
    1. Type 2 in the second graphic text box in the first column of the graphic.
    2. Type 3 in the third graphic text box in the first column of the graphic.
    3. Type the following text in the bulleted text boxes in the second column. You do not need to add bullets because bullets are already included in the SmartArt.
    4. This table lists text to be typed in a SmartArt graphic
    • Press the Help button
    • Speak when the light comes on
    • Stay on the line
    • You will be connected with the college police
    • State clearly the nature of the emergency and your location
    1. Use Backspace to remove the extra bullet in the last graphic in the second column.
  3. Resize and format the SmartArt
    1. Select the frame of the graphic to select the entire graphic.
    2. Change the height to 2.5″ and the width to 4.2″.
    3. Change the text wrapping to Top and Bottom.
    4. Change Colors [SmartArt Design tab] of the entire SmartArt graphic to Dark 2 Fill (Figure 4-123).
      Alternate Instruction for Microsoft 365 Apps icon Change Colors [SmartArt Tools Design tab] of the entire SmartArt graphic to Dark 2 FillApply the Intense Effect SmartArt style.
  4. Convert text to a table.
    1. Select the tabbed text below the second section heading (Emergency Telephone Locations). Do not select the paragraph mark below the last row.
    2. Convert Text to Table and select AutoFit to contents.
  5. Sort the table text by Column 1 in Ascending order.
  6. Add a title row and insert text.
    1. Add a row above the first row.
    2. Merge the cells in this row.
    3. Type Blue Emergency Telephones in the merged first row.
  7. Format the table.
    1. Select Header Row, First Column, and Banded Rows in the Table Style Options group (if necessary). Deselect all other options.
    2. Apply the List Table 2 table style.
    3. Select the entire table and change the top and bottom cell margins to 0.04″ and the left and right cell margins to 0.1″.
    4. Vertically center all text in the table. (Hint: Use the Cell tab in the Table Properties dialog box.)
    5. Select the first row and horizontally center the text. This text should be centered vertically and horizontally.
  8. Insert, resize, and position the SPCCD logo.
    1. Place your insertion point at the beginning of the document and insert the SPCCDlogo-04 picture (downloaded from the Resources link). Use the Insert Picture dialog box.
    2. Change the width to 3″ and keep the size proportional.
    3. Change the text wrapping to Top and Bottom and drag the logo above the title (if necessary).
    4. Set the Horizontal Absolute position to 0.3″ to the right of Page.
    5. Set the Vertical Absolute position to 0.3″ below Page.
    6. Change the Color [Picture Format tab, Adjust group] to Saturation: 0%.
      Alternate Instruction for Microsoft 365 Apps icon Change the Color [Picture Tools Format tab, Adjust group] to Saturation: 0%.
  9. Insert, modify, and position an icon.
    1. Place your insertion point at the end of the title.
    2. Insert an icon and select the phone in the Communication section Change the width to 2″ and keep the size proportional.
    3. Change the text wrapping to Tight.
    4. Set the Horizontal Alignment to Right relative to Margin.
    5. Set the Vertical Absolute position to 1.1″ below Margin.
    6. Change the Graphics Fill color to Dark Blue, Text 2 (fourth color in the first row of Theme Colors).
  10. Modify the footer to include a symbol and the current date.
    1. Edit the footer and space once at the end of the text on the right side of the footer.
    2. Insert a solid circle symbol from the Symbol font set (Character code 183) and space once after it.
    3. Type Revised: and space once.
    4. Insert the current date in MM/DD/YY format, set it so that it does not update automatically, and close the footer.
  11. Edit the alt text of the graphic objects.
    1. Edit the alt text of the Sierra Pacific logo, type Sierra Pacific logo as the alt text.
    2. Select the entire SmartArt graphic, type Graphic of emergency telephone instructions as the alt text.
    3. Edit the alt text of the phone icon, type Icon of a blue phone as the alt text, and close the Alt Text pane.