There are two companies to choose between: HealthcareX and ServiceY. HealthcareX has experienced rapid growth in both the size of patients as they transition from a paper-based organization into a dig

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There are two companies to choose between: HealthcareX and ServiceY.

  • HealthcareX has experienced rapid growth in both the size of patients as they transition from a paper-based organization into a digital organization (see US EMR/HIPAA mandate). Unfortunately, the growth in data management policies, procedures, and systems has not kept pace with the growth, and the company finds itself in a position where content management is insufficient to ensure the accuracy and availability of the data (leading to sensitive data not being adequately protected). To resolve this problem, the company executives need to understand content management or data management. The company’s chief executive officer (CEO) and chief information officer (CIO) understand the importance, but don’t know anything about EDM, so you need to evaluate the company’s current major content requirements in the following order: EDM Foundations; EDM Infrastructure Integrations: EDM Infrastructure Updates; EDM Governance Review; and EDM Governance Updates. You must provide scientific evidence to the CEO/CIO for a Board presentation that will result in a $500 Million project – you will be responsible for the delivery of this content to clarify EDM to the CEO/CIO, help convince the Board EDM is a good idea, and provide guidance to the company on EDM structure and compliance.
  • ServiceY has experienced rapid growth in both the size of patients as they transition from a paper-based organization into a digital organization (see US Sarbanes Oxley mandate). Unfortunately, the growth in data management policies, procedures, and systems has not kept pace with the growth, and the company finds itself in a position where content management is insufficient to ensure the accuracy and availability of the data (leading to sensitive data not being adequately protected). To resolve this problem, the company executives need to understand content management or data management. The company’s chief executive officer (CEO) and chief information officer (CIO) understand the importance, but don’t know anything about EDM, so you need to evaluate the company’s current major content requirements in the following order: EDM Foundations; EDM Infrastructure Integrations: EDM Infrastructure Updates; EDM Governance Review; and EDM Governance Updates. You must provide scientific evidence to the CEO/CIO for a Board presentation that will result in a $500 Million project – you will be responsible for the delivery of this content to clarify EDM to the CEO/CIO, help convince the Board EDM is a good idea, and provide guidance to the company on EDM structure and compliance.

Key Assignment Overview

Throughout this course, you will work on several aspects of enterprise content management that will result in a complete ECM and Data Governance Guidebook for either HeathcareX or ServiceY. You will not actually be performing the implementation of the system, but you will work extensively with the concepts of good enterprise content management practices through peer-reviewed work to provide a comprehensive foundation of the topic. Additional information and the deliverables for each Individual Project will be provided in the assignment description for the project. This is the course Key Assignment that you will make contributions to each week. 

Enterprise Content Management and Data Governance Policies and Procedures Manual 

This course is comprised of a series of Individual Project assignments that will contribute to a Key Assignment submission at the end of the course. Each week, you will complete a part of an Enterprise Content Management and Data Governance Guidebook. You will select either organization HealthcareX or ServiceY and apply your research to the development of an ECM through the Data Governance Guidebook that would be appropriate for understanding what an implementation would look like within the organization. The goal of this course project is to develop an understanding of EDM implications / impacts to an organization with data challenges across the enterprise at the graduate level. 

Organization and Project Selection

For the assignments in this course, you will be developing an Enterprise Content Management and Data Governance Guidebook that defines the policies and procedures for management and governance of data and content within the organization. Your first task in this process will be to select an organization to use as the basis of your research and analysis for each of the assignments in the course. You will also create the shell document for the final project deliverable that you will be working on during each unit. As you proceed through each project phase, you will add content to each section of the final document to gradually complete the final project delivery (this is the Key Assignment). Appropriate research should be conducted to support the development of your document, and assumptions may be made when necessary. 

The following are the project deliverables with suggested section headings:

  • Select one of the companies to use as a foundation.
  • Enterprise Content Management and Data Governance Policies and Procedures Manual document shell
    • Use Microsoft Word
    • Title Page
      • Course number and name
      • Project name
      • Student name
      • Date
    • Table of Contents
      • Use an autogenerated TOC.
      • It should be on a separate page.
      • It should be a maximum of 3 levels deep.
      • Be sure to update the fields of the TOC so it is up-to-date before submitting your project.
    • Suggested Section Headings (create each heading on a new page with TBD as content except for sections listed under New Content below)
      • Outline and Requirements (Week 1)
        • Company Overview (Data Challenge) (Week 1)
        • EDM Overview (Week 1)
        • Implementation Lifecycle (Week 1)
      • Infrastructure Evaluation (Week 2)
        • Content Requirements (Week 2)
        • Content Design and Use (Week 2)
        • Tools and IT (Week 2)
      • Infrastructure Improvements (Week 3)
        • Analysis Outcome (Week 3)
      • Data Governance Evaluation (Week 4)
        • Foundations/Review (Week 4)
        • Interaction/Integration with EDM(Week 4)
        • Policies and Procedures (Week 4)
      • Data Governance Improvements (Week 5)
        • Analysis Outcome (Week 5)
  • New Content