Project Management Plan (Team project) Project Management Plan Fall 2021 Page 1 of 5 Overview Now that planning activities are done, it is time to prepare the Project Management Plan. Think of it as the project blueprint, the guiding document for executing and closing the project. Some projects are small enough not to require a documented project plan, but Mamma wants one for this project. When the plan is finished, it will be summarized in a separate Project Proposal for Mamma Mia’s approval. There are two parts to this assignment. Part 1 – Project Management Plan in Microsoft Word Start with the Project Charter as a required input for this assignment. Review the Charter’s contents, and identify adjustments needed as a result of the planning activities. Then use the new information where needed in the Project Management Plan. Project Management Plan Executive Summary Begin the document with an Executive Summary, which contains: • Problem statement, or need for the project. • Project objectives and how they align with the business strategy. • Project Management Plan summary. • Technical solution (a high-level description of the IT system, which might include a graphic). This is a Summary, so it should be a paragraph or two, not to exceed one page. Primary Stakeholder(s) List the individual(s) who will use the final product, influence decisions about the project, and (most importantly) pay for the project. Scope Statement The updated scope statement should align with the Executive Summary, and clearly describe what the outcome of the project will be. Identify what is in scope and what is out of scope. Requirements This should list the stated expectations from Mamma Mia. Project Constraints and Assumptions Constraints are any events or circumstances that may restrict or limit a project (and the team’s options). Assumptions are the driving force that determines project success and they are typically outside the total control of the project team. Work Breakdown Structure Do not include the entire schedule. A list of the major deliverables, including planned finish dates, will suffice. Resource Costs At a high level, show the breakdown of costs for work and material resources. Keep this brief and show the total cost for the project. Project Management Plan (Team project) Project Management Plan Fall 2021 Page 2 of 5 Project Team Identify team roles and responsibilities on the project (you can use actual names based on who is in your group). List of Equipment and Materials Format this as a table with these columns: • Task Name • Material(s) • Quantity • Cost • Date required This data will come from the final version of the Project Plan in Microsoft Project. Do not include data on work resources. Risk Statement Copy and paste information for the high-priority risks only (Name, Description, Response Strategy, Response Plan). There is no need to include the Risk Matrix. Communication Plan Lay out the methods of gathering and communicating project progress to the sponsor. This should align with what shows in the schedule, in terms of frequency and type(s) of communication. Change Control Plan This will describe how changes will be approved by the primary stakeholder, Mamma Mia, so it should be a simple process, perhaps to include: • Description of Change Request • Impact of not making the change. • Effects of the change on schedule, budget, and quality • Approval Definition of Project Complete This is a high-level statement of the criteria that define when the project has been completed, or the completed deliverables that evidence a completed project. Signatures This includes signature blocks of the parties (customer team, project team) that are agreeing to the charter. Formatting Your Assignment Consider your audience – you are writing in the role of a project manager and your audience is Mamma Mia. Do not discuss Mamma’s Bakery as if the reader has no knowledge of the organization. Do not use the term “case study” – this is terminology used in a classroom and would not be in a business report. Use third person consistently throughout the report. In third person, the writer avoids the pronouns I, us, you, your, we, my, and ours. The third person is used to make the writing more objective by taking Project Management Plan (Team project) Project Management Plan Fall 2021 Page 3 of 5 the individual, the “self,” out of the writing. This method is very helpful for effective business writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed. • Create an APA format title page that includes: The title of report (Project Management Plan), Team name, Course and Section number and date (use assignment due date); do not include graphics or themes. • No running header required for this document. • The body of the paper should be double spaced (or 1.5″), not to exceed 7 pages. • Use 1″ margins on all sides. • Font should be 11-point Calibri, 11-point Arial, 10-point Lucida Sans Unicode, 12-point Times New Roman, 11-point Georgia, or 10-point Computer Modern. • Font should remain consistent throughout the paper, i.e., not changing from one font to another. • Use at least one external reference and one from the course content (from the class reading content, not the assignment instructions or case study itself) with APA formatted citation and reference. For information on general APA format and specifics related to citing from the class content, refer to Content → Course Resources → Writing Resources. Resources must not use Wikipedia, general information sites, blogs, or discussion groups. • The list of References must be its own page at the end of the document and it must be in APA format, i.e., double spaced, .5″ hanging indent. No more than 10% of the paper may be in the form of a direct citation from an external source. All in-text citations must appear in the References list and all entries in the References list must be used as in-text citations. • Run Microsoft Word’s grammar/spell checker; there should be no errors in grammar, verb tenses, pronouns, spelling, punctuation, first person usage, or contractions. • If headings are used, do not leave blank lines after the previous section. • Submit your paper as a Word document, or a document that can be read in Word. Submit this assignment in the Team Assignments folder. IMPORTANT: The submission file should be named as “Group” “Team Name” “Deliverable for” “Assignment Name”, such as: Group A Projecteers Word Document for Project Management Plan.docx Project Management Plan (Team project) Project Management Plan Fall 2021 Page 4 of 5 Part 2 – Project Presentation in Microsoft PowerPoint This will be a Microsoft PowerPoint presentation (no more than 10 slides) that provides a high-level summary of your project proposal for the major stakeholder(s). The slides should be prepared and formatted as though they will be presented face-to-face in a Conference room with a projector. • The presentation should open with a discussion of scope, cost, and schedule. • This presentation will be a decision presentation, not merely an information presentation. • The final slide should ask the sponsor for approval to proceed with the project. • Length should be appropriate to purpose and audience (approx. 8-10 slides). • The slides should not be too full of text or bullets, and should use large enough text for readability • Please do not use timed automatic slide transitions for this presentation. • You may organize and format your presentation in any way that seems most effective and appropriate to the purpose. • Graphics may be used but should be meaningful, useful, and not distracting or gratuitous. • Each slide should have speaker notes for what the presenter has to say. The presentation should include enough detail to allow the stakeholder(s) to make a go/no-go decision on whether the proposal is acceptable to begin project execution. Make sure that all your documents are consistent and do not contradict each other. For instance, the schedule and costs as presented in the Microsoft PowerPoint presentation, the Microsoft Project schedule, and the Project Management Plan should all agree. Submit this assignment in your Team Assignments folder. IMPORTANT: The submission file should be named as “Group” “Team Name” “Deliverable for” “Assignment Name”, such as: Group A Projecteers Presentation for Project Management Plan.docx Project Management Plan (Team project) Project Management Plan Fall 2021 Page 5 of 5 Grading Rubric Criteria 90-100% Far Above Standards 80-89% Above Standards 70-79% Meets Standards 60-69% Below Standards < 60% Well Below Standards Criterion Score Project Management Plan The project blueprint, known as the guiding document for executing and closing the project. 27-30 Points Contains all 14 of the specified Project Management Plan elements, clearly laying out how the project will be managed. 24-26 Points Contains 12-13 of the specified Project Management Plan elements, giving an idea of the size and cost of the project. 21-23 Points Contains 9-11 of the specified Project Management Plan elements, giving some idea of the magnitude of the project. 18-20 Points Contains 6-8 of the specified Project Management Plan elements, talks at a high level about the project. 0-17 Points Most of the specified Project Management Plan elements are missing, or do not follow the assignment guidelines. 30 Project Presentation Provides a high-level summary of your project proposal for the major stakeholder(s). 27-30 Points Contains 10 slides and includes 8 specified elements, accurately summarizes the Project Management Plan, and is consistent with all documents. 24-26 Points Contains 8-9 slides, includes 7 specified elements, mostly gives an accurate summary of the Project Management Plan, is mostly consistent with all documents. 21-23 Points Contains 6-7 slides, includes 6 specified elements, somewhat accurately summarizes the Project Management Plan, is somewhat consistent with all documents. 18-20 Points Contains 4-5 slides, includes 5 specified elements, loosely summarizes the Project Management Plan, is not very consistent with all documents. 0-17 Points Contains fewer than 4 slides, includes fewer than 5 specified elements, inaccurately summarizes the Project Management Plan, is not consistent with all documents. 30 Research Use at least one external reference and one from the course content (from the class reading content, not the assignment instructions or case study itself) with APA formatted citation (in-text). 18-20 Points Required references are incorporated, used effectively, and cited using APA style. References used are relevant and timely and contribute strongly to the analysis. 16-17 Points Required references are relevant, and somewhat support the analysis. References are appropriately incorporated and cited using APA style. 14-15 Points Only one reference is used and properly incorporated, and/or reference(s) lack correct APA style. 12-13 Points A reference may be used, but is not properly incorporated or used, and/or is not effective or appropriate, and/or does not follow APA style for references and citations. 0-11 Points No course content or external research incorporated, or reference listed is not cited within the text. 20 Format Uses format provided. Includes Title Page and References Page. 18-20 Points Well organized and easy to read. Very few or no errors in sentence structure, grammar, and spelling. Double-spaced, written in third person, and presented in a professional format. 16-17 Points Effective organization. May have a few errors in sentence structure, grammar, and spelling. Double-spaced, written in third person, and presented in a professional format. 14-15 Points Some organization. May have some errors in sentence structure, grammar, and spelling. Double spaced, and written in third person. 12-13 Points Not well organized, and/or contains several errors in grammar and/or spelling, and/or is not double-spaced and written in third person. 0-11 Points Extremely poorly written, has many errors in grammar and/or spelling, or does not convey the information required. 20
