Part 3: Communication Plan
For the project selected in Unit I, create a simple communication management plan. Your plan should follow the process for planning communication management, as referred to in Figure 3.1 and 3.3 of the textbook, and in the section beginning with Communication and the Project Plan (page 51 to 57) in the eBook, Project Management: A Common-Sense Guide to the PMBOK Program, Part Two – Plan and Execution. Consider the following questions:
- What will I need to communicate (project progress, other)?
- To whom will I need to communicate (stakeholders, contacts)?
- When will I need to communicate (timing, frequency)?
- Where will I communicate (location of the sender, receivers)?
- How will I communicate (media)?
- Why am I communicating (analyze all reports both planned and ad hoc to ensure rationale for communication effort is sound)?
- How do my planned communications close any gaps between project objectives and stakeholder expectations? How would such gaps be evaluated and fed back into the project communications cycle?
Finally, in addition to writing out your strategies and responses to the questions, summarize the who, what, when, where, how, and why into a quick reference table. For example, consider the building the library scenario in the earlier unit. The “who” would be the stakeholders such as members of the community, future patrons of the library to name just a couple. The “what” would include information regarding the progress of the construction, key milestones, and perhaps some announcements regarding the planned scope of the completed library (such as types of media available for checkout, services to be offered, etc.). Such a table is often used as a succinct at-a-glance form of the communications plan.As a guide to depth, your Communication Management Plan should be a minimum of two pages in length. You may either create your table in Word and include it at the end of the document, or submit it as a separate Excel file.Adhere to APA Style when constructing this assignment, including in-text citations and references for all sources that are used. Please note that no abstract is needed.
